How to Handle Change Orders the Right Way
In construction, even the most detailed plans can evolve. Maybe a client changes their vision midway through a project, or unexpected site conditions require adjustments. That’s where change orders come in.
At S-Line Contractors, we know that how you handle change orders can make or break a project. Managing them correctly means maintaining trust, budget control, and smooth communication—while still delivering top-quality results.
Here’s how to handle change orders the right way.
What Is a Change Order?
A change order is a formal document that modifies the original construction contract. It outlines changes in scope, materials, costs, or timelines after work has already started.
Common reasons for change orders include:
Design or layout modifications requested by the homeowner
Unforeseen site issues like hidden plumbing or electrical work
Material substitutions or upgrades
Building code or permit updates required by the city
While changes are sometimes unavoidable, how they’re handled determines whether the process stays efficient—or turns into confusion and delays.
Step 1: Communicate Early and Clearly
The best way to manage change orders is through clear communication. As soon as a potential change arises, your project manager should discuss it with the client, explain the implications, and agree on a path forward.
At S-Line Contractors, we keep homeowners and businesses informed at every stage, ensuring no surprises and complete transparency.
Pro Tip: Put every conversation in writing. Whether it’s an email or formal document, written communication helps avoid misunderstandings later.
Step 2: Document Every Change
Every change—no matter how small—should be documented in an official change order form. This document must include:
Description of the change
Reason for the change
Revised cost estimate
Updated timeline
Approval signatures from both parties
Proper documentation protects everyone involved and ensures accountability. It’s a standard part of our building process at S-Line Contractors.
Step 3: Evaluate Cost and Schedule Impacts
Even minor changes can affect materials, labor, and overall scheduling. Before approving any modification, we carefully evaluate how it impacts the project’s budget and timeline.
This step is where specialized subcontractors and project managers work together to ensure that new fixtures, electrical layouts, or structural changes won’t disrupt the overall job flow or safety standards.
Step 4: Maintain Professional Relationships
Change orders can create tension if not handled respectfully. A professional general contractor takes ownership, explains the situation clearly, and prioritizes collaboration.
At S-Line Contractors, we understand that your vision may evolve—and that’s okay. Our role is to guide you through those changes while maintaining quality, efficiency, and trust.
Step 5: Keep Quality and Compliance First
No matter the change, every modification must still comply with California building codes and pass necessary inspections. Cutting corners or skipping documentation to “save time” can lead to serious safety issues and potential legal problems.
We always ensure that our licensed contractors and subcontractors follow all permits, safety standards, and quality requirements for every change order.
Why Handling Change Orders Properly Matters
When managed correctly, change orders don’t have to be stressful—they can actually improve the project outcome. Properly handled, they:
Strengthen communication between client and contractor
Prevent unexpected costs or disputes
Keep the project on schedule
Ensure all work remains compliant with local city regulations
At S-Line Contractors, we treat every change order as an opportunity to refine your project—not as a setback.
Frequently Asked Questions (FAQ)
What is the main purpose of a change order?
A change order documents any modifications to the original contract, including scope, materials, or costs, ensuring both parties agree to the updates.
How can I avoid too many change orders?
Plan thoroughly before construction begins, review blueprints carefully, and communicate clearly with your contractor during preconstruction.
Who approves a change order?
Both the homeowner (or client) and the contractor must review and sign off before any additional work begins.
Can a change order delay my project?
Sometimes. Changes can affect timelines depending on the availability of materials, the scheduling of subcontractors, or required permits.
Are change orders common in construction?
Yes. Even with detailed planning, projects often encounter surprises. The key is managing them with professionalism and transparency.
Build with Confidence
Change is part of construction—but confusion doesn’t have to be. At S-Line Contractors, our expert project managers handle every aspect of your project, including change orders, with precision and integrity.
We take full responsibility for documentation, communication, and quality—so your project stays on track, on budget, and up to code.
Contact S-Line Contractors today to discuss your next project and experience how seamless, professional construction management should be.
Let’s Build Something Together
Ready to elevate your commercial space? Contact S-Line Contractors today to discuss your project and discover how we can bring your vision to life.
